Nothing kills meeting momentum like a dry-erase marker that doesn't write or a missing flip chart pad. Here's how to keep meeting rooms genuinely ready for use.
The Whiteboard Kit That Never Fails
- A full set of working markers in at least three colors, tested monthly
- A proper whiteboard eraser, not a tissue or sleeve substitute
- Whiteboard cleaning spray to prevent ghosting from old marker residue
- A spare marker set stored centrally, not just in the room itself
Flip Charts for Brainstorming Sessions
Flip chart pads let ideas stay visible and referenceable throughout a session, unlike a whiteboard that gets erased. Keep at least two spare pads per meeting room and thick-tip markers specifically for flip chart paper, which needs bolder ink than a standard whiteboard.
The Monthly Supply Check
A five-minute monthly walk-through of every meeting room — testing markers, checking pad stock, wiping down whiteboards — prevents the common mid-meeting scramble to find a working pen from another floor.
Sticky Notes and Voting Dots for Structured Sessions
For workshops and prioritization exercises, a stock of large sticky notes and colored dot stickers turns a meeting room into a flexible working space rather than a static presentation room.
A Simple Ownership System
Assign one person per floor or department responsible for meeting room supply checks — without clear ownership, restocking tends to fall through the cracks until someone is mid-presentation with a dead marker.
ToyaBox's meeting room bundles cover whiteboard markers, flip chart pads, and accessories in one convenient order.